Templates &
Placeholders
Place signature placeholder exactly where a document needs them, save the layout as a reusable template, and assign each placeholder to a signatory — who signs only inside their own space.
Assign a signatory to a placeholder
Double-click any placeholder on the document below. The select-signatory dialog opens; choose a person and the placeholder takes on their color — so at a glance you know who signs where.
Signatories
Director
Finance
Vendor
Legal
From upload to signed
Place placeholders
Upload a document to the Signature module and drop signature placeholders wherever they belong — across multiple pages and locations, as many as the document needs.
Save as a template
Save the document with its placeholder layout as a template and download it. The next time you need the same arrangement, reuse the template instead of placing regions again.
Assign signatories
Double-click a placeholder to open the select-signatory dialog. Pick the signatory, and the placeholder recolors to that signatory's color — a clear visual map of who signs each region.
Send for signature
Send the document to its signatories. Each person receives their signing invitation with their assigned regions ready.
Sign within the region
Every signatory places their signature inside their own placeholder region — nowhere else — keeping the final document clean, ordered, and verifiable.
Handwritten & digital placeholders
A placeholder carries a type, and the type decides what can be dropped inside it. You choose the right one per region when you build the template.
Handwritten placeholder
Accepts a handwritten signature only. Use it for consent lines, initials, and low-value approvals where a drawn or typed handwritten mark is what the document calls for.
Digital placeholder
Accepts a digital signature only — from a USB token, smartcard, certificate store, or a Gravixia certificate. Use it where you need a cryptographically verified, tamper-evident signature.
Build the template once. Sign it many times.
Reusable placeholder layouts turn a repeatable signing process into a single, predictable step.
Open the Signature module →